This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce.
As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Position Overview:
This is a journey-level position utilizing a balanced amount of independence, judgment, and discretion. The classification is responsible for providing clerical, administrative, and customer service support for public boards and commissions, including but not limited to, the City Planning Commission, Commission of Architectural Review, Board of Zoning Appeals, History and Culture Commission, Urban Design Committee, and Public Art Commission.
Supervision Exercised/Received:
- Exercised: Typically does not supervise other employees
- Received: Typically reports to a Deputy Director, Senior Manager, or Program and Operations Manager
Note: other reporting relationships may apply
Duties include but are not limited to:
- Preparing documents for meetings and workshops
- Providing administrative and technical support at meetings and workshops
- Taking minutes, transcribing notes, and using audiovisual devices to record meetings
- Assisting with the management, retention, and responses to inquiries of public records
- Preparing, filing, and retrieving documents (both in paper and electronic format)
- Providing customer service (telephone, email, and in-person correspondence and routing)
- Creating publications, presentations, and content for websites and public distribution
Qualifications, Special Certifications, and Licenses:
- MINIMUM TRAINING AND EXPERIENCE:
- High School Diploma or GED
- Two (2) years of advanced administrative assistant experience with experience in taking meeting minutes and transcribing notes
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
- No special certification or license required
- PREFERRED QUALIFICATIONS:
- Associate's degree in a related area
- Four (4) years of advanced administrative assistant experience with experience in taking meeting minutes and transcribing notes
- Experience working for local government in an urban environment
Knowledge, Skills, and Abilities:
- Knowledge: City rules, legal codes, board and commission functions, and parliamentary processes; Common office software; Standard office equipment; English language and grammar; Basic knowledge of state and local land use laws and zoning codes; Basic knowledge of principles, methods, and practices of land use planning and zoning
- Skills: Document preparation and handling; Administrative and technical support; Meeting management; Public records management; Customer service; Content creation including presentations, publications, content for websites, and public distribution
- Abilities: Adaptability; Critical thinking; Effective communication with staff and clients
